Adult Education Department Support Staff...



Job Goal
To provide support level services for the Adult Education Department. Perform support duties for adult education staff to assist in coordinated efforts with all programs. Maintain and provide accurate records and minutes to all meetings. Perform support duties to assist in meeting department goals and objectives.

Education
High School Diploma or Equivalent

Experience
  • Minimum 3 years experience in general office procedures
  • Proficient in Microsoft Office
  • Proficient in Google Suite
  • Proficient in Adobe
Special Knowledge & Skills
  • Strong public relations skills
  • Answer phone calls to the Adult Education Department (AED) with professionalism and courtesy
  • Works well with others as a team member
  • Ability to handle multiple tasks with minimal supervision
  • Strong organizational, communication, and interpersonal skills
  • Demonstrated skills in writing and editing
  • Strong computer proficiency and software application experience
Major Responsibilities
  • To provide administrative assistance to the Component Director and Program Specialists with the Adult Education department
  • To assist the PD Coordinator in collecting, documenting, and filing required paperwork for professional development for AEL staff, including generating contracts and deliverables for external consultants.
  • To assist the Education Opportunity Connector Lead in compiling minutes, coordinate client requested information, and refer customers to AEL Providers accordingly.
  • Assist department Administrative Assistant with professional development and travel, including expense reports, hotel and airline reservations, etc.
  • Assist AED staff with written correspondence and fliers announcing services or events
  • Assist in preparation and timelines of monthly, quarterly, or yearly AED reports
  • Maintain AED personnel's staff development files and assist in ensuring the files match the TEAMS system for each staff member
  • Pick up and disseminate AED mail
  • Work closely with the PD Coordinator and Component Director to schedule workshops and meetings for the AED
  • Serve as requested or appointed on internal committees of ESC 6
  • Prepare Purchase Orders and Payment Authorizations for the AED department
  • Assist in preparation of other reports as required by ESC, TWC, HGAC, or other state agency
  • Organize and develop a method for a user-friendly filing system
  • Provide reports, spreadsheets, or other documents related to each program as requested
  • Write announcements, newsletters, and advertising materials; prepare letters, posters, leaflets, and other recruitment materials for submission to local media and the general distribution to the adult population. (All written materials to be approved by the program director prior to distribution) Operate a variety of office equipment including copier, fax, and other machines
  • Perform other related duties as may be assigned
Supervisory Responsibilities
None

Equipment Used
  • General Office equipment
  • Printers, fax machines, copy machines, scanners, telephone
Working Conditions
  • Normal office conditions
  • Work on multiple tasks
  • Prolonged computer use
  • Work with frequent interruptions
  • Occasional lifting
  • Work with multiple staff
  • Minimal travel
Terms of Employment
Pay will be commensurate with experience

Authorization    
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. Performance of this job will be evaluated annually in accordance with provisions of the Board’s Policy and the Education Service Center’s Procedures for the Evaluation of Personnel.



Requirements